Space & Move Management - The Business Benefits

4 Effective and productive management of corporate space is vital to every business. It enables the facilities management team to help the company to meet its operational needs; to attract and then retain key staff; to maintain its brand and culture; to achieve its sustainability objectives through reducing its carbon footprint; and to drive the strategic direction of the organisation through efficient facilities management. But in order to effectively manage space, it must be: • Measured in a consistent way within the organisation to ensure the facilities manager is comparing like with like across the property portfolio • Categorised in a consistent and detailed way so the organisation understands how it uses the space • Allocated consistently and that information is recorded accurately and in real- time The benefits of taking a strategic approach to space management are numerous and bring improvements in terms of: • More efficient use of available space • Reduction in vacant space • Management of office expansion and reduction (contraction) • Staff productivity • Internal communication • Operational cost savings • Compliance • Strategic planning for the future Managing office churn is a key part of strategic space management. Its complexity can be reduced by adopting universal space planning standards, standardising on furniture layouts and adopting IT systems that allow people to log in to phones and servers from any location. But professional move management is needed to keep pace with organisational change. And taking a strategic approach to this area can reduce move costs; maintain staff productivity; and support the introduction of flexible and agile working. It can help a business to avoid the operating issues and costs that result from having inadequate or inappropriate space. Space management software has a key role to play in supporting an organisation through change. It can help the business to understand its use of, and requirements for, space before acquisition or disposal; control occupancy costs and improve cross-charging. And it allows contractors and engineers to have a real-time picture of assets, desks and equipment ensuring that they can respond to any changes. In summary, space management software enables organisations to ensure that property is managed cost-effectively and in a timely fashion. Executive Summary